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Pinok vs Trello
Trello made boards friendly for everyone. Pinok takes a different path: no columns, and every task in one person’s hands.
Facts about Trello as of , from public information. Products change: something out of date? Tell us and we’ll fix it.
How is Pinok different from Trello?
Trello organizes work as cards on boards: lists you move cards across, with Power-Ups and automation added as needed. Pinok has no boards. Every task has one owner, moves from hand to hand with a note and comes back, and the app tells each person what needs them and what is stuck.
Choose Trello if…
- Your team thinks in stages and likes dragging cards across columns.
- You want a visual board to share with clients or guests.
- You want to extend the tool with Power-Ups and automations.
- You want native desktop apps for Mac and Windows.
Choose Pinok if…
- Columns hide who has the next step; you want one owner per task.
- Cards sit in “Doing” for weeks and nobody notices.
- You want approvals without adding anything.
- You want a calm phone app instead of a board on a small screen, and the same lists on the web.
Pinok and Trello, side by side
| Topic | Pinok | Trello |
|---|---|---|
| Built for | Small teams of 2–20 people | Anyone who likes visual boards |
| Core idea | Tasks moving between people | Cards moving across lists on a board |
| Who has it | Exactly one owner, plus an optional approver and followers | Any number of members on a card |
| Passing work on | Hand off with a note; it comes back when they reply | Move the card or change its members |
| Stuck work | Flagged automatically after 3 quiet work days | Due dates, plus automations and Power-Ups you set up |
| Approvals | Built in | Through third-party Power-Ups |
| Views | Lists | Boards; more views on paid plans |
| Automation | Nothing to configure; the rules are fixed | Built-in automation you configure |
| Apps | iPhone, Android and the web | Web, Mac, Windows, iOS and Android |
| Price | Free for up to 5 people; Team $8 per person a month, billed yearly | A free plan with limits; paid plans per user |
What does Trello do that Pinok doesn’t?
Plenty, and that’s fine. If you need these, Trello is the better choice today:
- Visual boards with drag and drop.
- Power-Ups that connect hundreds of tools.
- Built-in automation.
- Timeline, calendar, table and dashboard views on paid plans.
- Guests and public boards.
- Desktop apps and a mature web app.
Pinok or Trello: questions
Is there a task app without boards?
Yes. Pinok has no boards, columns or custom statuses: tasks are lists, and status follows what people do (handed off, waiting, sent for an OK, done). Todoist and Things are list-first too; Pinok is the one built around hand-offs between teammates.
Can I use Pinok like a Kanban board?
No. Instead of a column, each task says who has it and why it waits (“Waiting on Leo · 2d”). If you need a board, Trello is a good choice.
Does Pinok replace Trello for client work?
For a small team handing work back and forth, often yes: approvals and “blocked by client reply” cover most of what agencies use boards for. For a board you share publicly with a client, Trello is better.
The Pinok features that make the difference
- Hand off Pass the next step with a note. You stay the owner; it comes back when they reply.
- Following Overdue, stuck, due soon, on track: four numbers, then the tasks, worst first.
- Projects and people Its people, health from the dates; one owner, an approver, followers.
- Approvals Checking off sends it for an OK. Approve or Request changes, in one tap.
More comparisons and use cases
- Pinok vs Asana Asana is built to run work across a whole company. Pinok is built for one small team that wants less to manage. Here is an honest look at both.
- Pinok vs Todoist Todoist is one of the best personal task managers there is. Pinok keeps the simplicity and builds the team into the core.
- For agencies Client work that changes hands with a note, approvals for sign-off, nothing waiting unseen.
- For studios Reviews in one tap, files on the task, and who is at capacity at a glance.
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Less setup. Fewer follow-ups. A clearer way to get things done together.
Free for small teams · iPhone, Android and the web · Teams of 2–20
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