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Pinok vs Asana
Asana is built to run work across a whole company. Pinok is built for one small team that wants less to manage. Here is an honest look at both.
Facts about Asana as of , from public information. Products change: something out of date? Tell us and we’ll fix it.
How is Pinok different from Asana?
Asana is a work management platform with many views (list, board, timeline, calendar), custom fields, rules, goals, portfolios and hundreds of integrations. Pinok is a phone-first task app for teams of 2–20 with one idea at its core: every task has one owner and moves from hand to hand with a note, then comes back. It has far fewer features, on purpose, and nothing to configure.
Choose Asana if…
- You plan with timelines or boards, or manage goals and portfolios across departments.
- You rely on custom fields, forms, rules and automations.
- You need integrations with the tools you already use, or an API.
- You need enterprise administration and security controls.
- You want native desktop apps for Mac and Windows.
Choose Pinok if…
- Your team has 2–20 people and keeping the tool up to date has become a job.
- Work moves between people all day, and you are tired of chasing replies.
- You want each person to see only what needs them, not a feed.
- You want stuck work to surface on its own, without reports to build.
- Your team lives on its phones and wants a native iPhone and Android app.
Pinok and Asana, side by side
| Topic | Pinok | Asana |
|---|---|---|
| Built for | Small teams of 2–20 people | Teams and companies of any size, including enterprises |
| Core idea | One owner per task; work moves from hand to hand and comes back | Projects you view as lists, boards, timelines or calendars |
| Setting up | Nothing to set up; work days are the only workspace setting | Templates, sections, custom fields and rules to choose |
| Passing work on | Hand off with a note and an optional reply-by day; it returns when they reply | Reassign or comment; following up is up to you |
| What needs me | Needs you: a deck of only what waits for your action, each with its one action | My tasks and an inbox of notifications |
| Stuck work | Flagged automatically after 3 quiet work days, or when a reply-by day passes | Reports, dashboards and rules you build |
| Approvals | An optional approver on any task: Approve or Request changes, also from the push | Approval tasks (approve, request changes, reject) |
| Views | Lists, on purpose | List, board, timeline, calendar and more |
| Custom fields and automations | No, on purpose | Yes |
| Integrations | A calendar feed and imports; no API yet | Hundreds, plus an API |
| Apps | iPhone, Android and the web | Web, Mac, Windows, iOS and Android |
| AI | None, on purpose | AI features across the product |
| Price | Free for up to 5 people; Team $8 per person a month, billed yearly | A free plan with limits; paid plans per user |
What does Asana do that Pinok doesn’t?
Plenty, and that’s fine. If you need these, Asana is the better choice today:
- Timelines, workload views, goals and portfolios for planning across teams.
- Custom fields, forms, rules and automations.
- Hundreds of integrations and a public API.
- Desktop apps and a mature web app.
- Enterprise administration, security and compliance options.
- Reporting dashboards and AI features.
- Imports and templates for many kinds of work.
Pinok or Asana: questions
Is Pinok a good Asana alternative for small teams?
If your team has 2–20 people and mostly needs to know who has the next step, what is waiting on whom and what is stuck, yes: that is all Pinok does, and it needs no setup. If you depend on timelines, portfolios, custom fields or integrations, stay with Asana or a tool built for that.
Can I import my Asana projects into Pinok?
Yes. On the web, the workspace owner or a project admin can import an Asana CSV export: projects, sections (as stages), tasks, subtasks, assignees by email, due dates and notes. Comments stay behind, and Undo import takes it all back in one step.
Does Pinok have timelines or Gantt charts?
No. Pinok shows work as lists that say who has the next step. Project health is worked out from the dates and shown as a pill (on track, at risk, behind).
The Pinok features that make the difference
- Hand off Pass the next step with a note. You stay the owner; it comes back when they reply.
- Needs you A deck of what waits for you, each card with its reason and its one action.
- Following Overdue, stuck, due soon, on track: four numbers, then the tasks, worst first.
- Approvals Checking off sends it for an OK. Approve or Request changes, in one tap.
More comparisons and use cases
- Pinok vs Todoist Todoist is one of the best personal task managers there is. Pinok keeps the simplicity and builds the team into the core.
- Pinok vs Trello Trello made boards friendly for everyone. Pinok takes a different path: no columns, and every task in one person’s hands.
- For agencies Client work that changes hands with a note, approvals for sign-off, nothing waiting unseen.
- For startups Everyone sees what needs them; founders see what is stuck. No status meeting.
Get started
Give your team a task. Leave the chasing to Pinok.
Less setup. Fewer follow-ups. A clearer way to get things done together.
Free for small teams · iPhone, Android and the web · Teams of 2–20
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